Privacy Policy

Last Updated: [29 May 2026]

1. Introduction

Kingmaker (“Kingmaker”, “we”, “our”, or “us”) is committed to protecting the privacy and security of our users and customers.

This Privacy Policy explains how we collect, use, store, process, protect, and disclose information when you use our website, applications, and services, including our email outreach and communication management services.

By accessing or using our services, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Information You Provide

We may collect information that you voluntarily provide, including:

Full name
Company name
Job title
Email address
Phone number
Billing information
Information submitted through forms, surveys, support requests, or communications

Information Collected Automatically

When you visit our website or use our services, we may automatically collect:

IP address
Browser type
Device information
Operating system information
Usage data
Log files
Website interaction information

3. Google Account and Gmail Data

When you choose to connect your Google account through Google OAuth authorization, Kingmaker may access certain Google account and Gmail information based on the permissions you grant.

Depending on the permissions authorized by the user, Kingmaker may access:

Google account email address
Google profile information
Gmail messages
Email content
Email subject lines
Sender and recipient information
Email timestamps
Email conversation history
Sent messages
Received messages
Draft messages
Email labels and folders
Mailbox settings necessary for synchronization and communication management

Kingmaker only accesses information necessary to provide the services requested by the user.

4. How We Use Information

We use collected information to:

Provide and operate our services
Manage user accounts
Authenticate users
Deliver customer support
Improve platform functionality
Maintain system security
Generate reports and analytics
Comply with legal obligations

How We Use Google Account and Gmail Data

Google Account and Gmail data may be used to:

Connect authorized Gmail and Google Workspace accounts to email outreach platforms and communication systems
Send emails on behalf of authorized users
Read incoming emails and replies
Synchronize email conversations
Detect responses and engagement
Manage communication records
Organize prospect and customer interactions
Support lead generation activities
Monitor campaign performance
Generate communication analytics and reporting
Prevent duplicate communications
Improve communication management functionality

Google Account and Gmail data are used solely for the purposes authorized by the user.

5. Google API Services Disclosure

Kingmaker’s use and transfer of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

Information obtained through Google APIs is used only to provide and improve user-facing features and functionality.

Kingmaker does not use Google Workspace API data to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models.

6. Data Sharing

Kingmaker does not sell personal information.

Kingmaker does not sell Google user data.

We may share information only in the following circumstances:

Service Providers

We may share information with trusted third-party service providers that assist in operating our services, including:

Cloud hosting providers
Infrastructure providers
Data storage providers
Security service providers
CRM systems
Email outreach platforms
Analytics providers
Customer support platforms

These providers are authorized to process information only as necessary to perform services on our behalf.

Legal Compliance

We may disclose information when required to:

Comply with applicable laws
Respond to lawful requests from public authorities
Enforce our agreements
Protect our legal rights
Prevent fraud or security threats

Business Transactions

Information may be transferred in connection with a merger, acquisition, financing, reorganization, or sale of assets.

7. Data Storage and Security

We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, loss, or destruction.

Security measures may include:

Encryption during transmission
Secure cloud infrastructure
Access controls
Authentication systems
Role-based permissions
Security monitoring
Audit logging

While we take reasonable steps to protect information, no method of transmission or storage can be guaranteed to be completely secure.

8. Data Retention

We retain personal information and Google user data only for as long as necessary to:

Provide our services
Fulfill contractual obligations
Comply with legal requirements
Resolve disputes
Enforce agreements

When information is no longer required, it is securely deleted or anonymized.

9. Data Deletion and Revocation

Users may revoke Kingmaker’s access to their Google account at any time through their Google Account security settings.

Users may also request deletion of their personal information and Google user data by contacting us at:

Email: hello@kingmaker.vn

Upon verification of a request, we will delete applicable information within a reasonable timeframe unless retention is required by law.

10. User Rights

Depending on applicable laws, users may have the right to:

Access personal information
Correct inaccurate information
Request deletion of information
Restrict processing
Object to processing
Withdraw consent
Request a copy of their data

Requests may be submitted to hello@kingmaker.vn.

11. Third-Party Services

Our services may integrate with third-party providers that support communication, analytics, hosting, and customer relationship management functions.

These third-party services operate under their own privacy policies and terms.

Kingmaker is not responsible for the privacy practices of third-party websites or services.

12. International Data Transfers

Information may be stored or processed in countries other than the country in which the user resides.

Where applicable, Kingmaker implements reasonable safeguards designed to protect transferred information.

13. Children’s Privacy

Our services are intended for business and professional use.

We do not knowingly collect personal information from children under the age of 18.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page along with the updated revision date.

Continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy.

15. Contact Information

If you have any questions regarding this Privacy Policy or our privacy practices, please contact:

Cong ty TNHH Kingmaker

Website: https://kingmaker.vn

Email: kieran@kingmaker.vn

16. Google API Services User Data Policy Compliance

Kingmaker confirms that:

We only request access to Google user data necessary to provide our services.
We do not sell Google user data.
We do not use Google user data for advertising purposes.
We do not transfer Google user data to data brokers or information resellers.
We do not allow humans to read Gmail data except when necessary for security, support, legal compliance, or when explicitly authorized by the user.
We do not use Google Workspace API data to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models.
We comply with the Google API Services User Data Policy and Google API Services User Data Policy Limited Use requirements.